If you are planning a conference, our award winning* team offer experience and support — from abstract or registration services to major international conference management.
Our flexible tailor-made packages give you the freedom to choose just one or ALL of our services.
ASHM is the Winner of many Meetings & Events Awards
*ASHM Conference and Events Division was inducted in the National Meetings & Events Australia (MEA) Hall of Fame Award for 'Best In-House Meetings Management Department' (2016-2019). Recently the team won the NSW State National award for MEA In-House Event Management Team – Association in 2019.
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We offer full-service, high quality conference management for a number of organisations. We have assisted them to meet their targets and objectives through our specialised, flexible and transparent service. Our services include all aspects of Conference management. Some of our current and past clients include:
APSAD
INHSU
ASID
IUSTI
ISSTDR
Palliative Care Australia
ACIPC
NZ Sexual Health Service
NSW Health
Pharmaceutical funded unconditional educational events and scholarship programs
We offer all our services based on your specific requirements; we can work with you on just those elements that you require;
Destination selection and venue finding
Hotel contracting and accommodation
Onsite event management and staffing
Registration system with online payment option
Audio Visual management
Supplier liaison and management
Event App
Group flights and travel management
Sponsorship and Exhibition sales and management
International conference management
Post-event reports
We have the software (EventsAir) and expertise to manage your conference or event registrations anywhere in the world. Including online registrations. Our highly rate software securely captures all attendee details as well as functions, accommodation, travel requirements and payments, through a secure payment portal. We have the staff to manage your registrations. We create the package that works for you, with fully customisable online forms, as well as access to all data and required reporting via an online client portal.
We have the software (EventsAir) and expertise to manage your ONLINE conference abstract submissions process, creating a secure portal, assisting with the allocation of reviewers and allocations. The system is fully customisable with online forms, as well as access to all data and required reporting via an online client portal.
If you require event administration, our team has the skills and experience to provide any requirement—from block accommodation bookings to international scholarship visas.
We can help you with:
Accommodation coordination
Registration and delegate services
Travel
Venue and catering
Social program development and coordination
Scientific program support
Onsite management
Delegate communications
Onsite registration staffing
Responsible financial management is integral to the planning and success of your conference. We give our clients access to all accounts, invoices and records any time they need. Post conference, we are also happy for you to arrange an external auditor to audit the account.
We have extensive experience in low-budget conferences ensuring we deliver cost-effective programs and social events within budget constraints, while maximising income through sponsorship approaches and delegate marketing.
Working with the Convention Bureau of your chosen destination and the local host, we ensure that a comprehensive bid document is produced highlighting the destination's appeal and facilities. We tie this in with relevant information about your organisation and the conference.
We have been involved in many successful international bids already, such as:
International Union against Sexually Transmitted Infections Asia Pacific Congress 2018
International Network on Hepatitis Care in Substance Use (2015 – present)
International Society for Sexually Transmitted Disease Research – World STI Congress
International Union of Sexually Transmitted Infections – IUSTI World Congress
International Microbicides Conference
World Indigenous Peoples Conference on Viral Hepatitis
International Melioidosis Congress
International Cardiovascular Infectious Diseases Conference
If you have already organised your conference, but need extra staff, we can provide onsite staffing.
An event is not complete anymore without having the event information available in the palm of your hand: An Event APP.
We can create a fully branded event APP for delegates to a use at your conference. The premium APP option has polling; where your audience can vote, answer multiple choice polling questions, or supply other real-time information during a presentation or session.
If you are seeking a location to run a small meeting or need a space to hold your teleconference or videoconference, our offices in Surry Hills have a purpose-built training room with a state-of-the-art video teleconferencing system.
Our room is available to hire and is best suited to groups of up to 30 people, dependent on the setup required. Contact us today to discuss your requirements.
To discuss your event and how we can help, please get in touch.
ASHM Conference and Events Division
Direct Phone: +61 2 8204 0772
Main Phone: +61 2 8204 0770
Email: conference@ashm.org.au
