Our Conference Services

If you are planning a conference, our award winning* team offer experience and support — from abstract or registration services to major international conference management. 

Our flexible tailor-made packages give you the freedom to choose just one or ALL of our services. 

 

​ASHM is the Winner of many Meetings & Events Awards

*ASHM Conference and Events Division was inducted in the National Meetings & Events Australia (MEA) Hall of Fame Award for 'Best In-House Meetings Management Department' (2016-2019). Recently the team won the NSW State National award for MEA In-House Event Management Team – Association in 2019.

 

 

 

 

 

 

Conference Management

Part Service Management

Registration Management

Abstract Management

Event Administration

Financial Management

International Conference Bidding Advice

Conference App

 

Conference Management

We offer full-service, high quality conference management for a number of organisations.  We have assisted them to meet their targets and objectives through our specialised, flexible and transparent service. Our services include all aspects of Conference management. Some of our current and past clients include: 

  • APSAD 

  • INHSU 

  • ASID 

  • IUSTI 

  • ISSTDR 

  • Palliative Care Australia 

  • ACIPC 

  • NZ Sexual Health Service 

  • NSW Health 

  • Pharmaceutical funded unconditional educational events and scholarship programs 

 

Part Service Management

We offer all our services based on your specific requirements; we can work with you on just those elements that you require; 

  • Destination selection and venue finding 

  • Hotel contracting and accommodation 

  • Onsite event management and staffing 

  • Registration system with online payment option 

  • Audio Visual management 

  • Supplier liaison and management 

  • Event App 

  • Group flights and travel management 

  • Sponsorship and Exhibition sales and management 

  • International conference management 

  • Post-event reports

 

Registration Management

We have the software (EventsAir) and expertise to manage your conference or event registrations anywhere in the world. Including online registrations. Our highly rate software securely captures all attendee details as well as functions, accommodation, travel requirements and payments, through a secure payment portal. We have the staff to manage your registrations. We create the package that works for you, with fully customisable online forms, as well as access to all data and required reporting via an online client portal. 

 

Abstract Management

We have the software (EventsAir) and expertise to manage your ONLINE conference abstract submissions process, creating a secure portal, assisting with the allocation of reviewers and allocations. The system is fully customisable with online forms, as well as access to all data and required reporting via an online client portal. 

 

Event Administration

If you require event administration, our team has the skills and experience to provide any requirement—from block accommodation bookings to international scholarship visas. 

We can help you with: 

  • Accommodation coordination 

  • Registration and delegate services 

  • Travel 

  • Venue and catering 

  • Social program development and coordination 

  • Scientific program support 

  • Onsite management 

  • Delegate communications 

  • Onsite registration staffing 

 

Financial Management

Responsible financial management is integral to the planning and success of your conference. We give our clients access to all accounts, invoices and records any time they need. Post conference, we are also happy for you to arrange an external auditor to audit the account. 

We have extensive experience in low-budget conferences ensuring we deliver cost-effective programs and social events within budget constraints, while maximising income through sponsorship approaches and delegate marketing. 

 

International Conference Bidding Advice

Working with the Convention Bureau of your chosen destination and the local host, we ensure that a comprehensive bid document is produced highlighting the destination's appeal and facilities. We tie this in with relevant information about your organisation and the conference. 

We have been involved in many successful international bids already, such as: 

  • International Union against Sexually Transmitted Infections Asia Pacific Congress 2018 

  • International Network on Hepatitis Care in Substance Use (2015 – present) 

  • International Society for Sexually Transmitted Disease Research – World STI Congress 

  • International Union of Sexually Transmitted Infections – IUSTI World Congress 

  • International Microbicides Conference 

  • World Indigenous Peoples Conference on Viral Hepatitis 

  • International Melioidosis Congress 

  • International Cardiovascular Infectious Diseases Conference

 

Conference App

If you have already organised your conference, but need extra staff, we can provide onsite staffing. 

An event is not complete anymore without having the event information available in the palm of your hand: An Event APP. 

We can create a fully branded event APP for delegates to a use at your conference. The premium APP option has polling; where your audience can vote, answer multiple choice polling questions, or supply other real-time information during a presentation or session. 

 

Small Meetings and Teleconferences

If you are seeking a location to run a small meeting or need a space to hold your teleconference or videoconference, our offices in Surry Hills have a purpose-built training room with a state-of-the-art video teleconferencing system. 

Our room is available to hire and is best suited to groups of up to 30 people, dependent on the setup required. Contact us today to discuss your requirements.

 

Contact Us

To discuss your event and how we can help, please get in touch.

ASHM Conference and Events Division
 

Direct Phone:  +61 2  8204 0772 

Main Phone:  +61 2  8204 0770

Email: conference@ashm.org.au